3580 – Business – District Records – Development, Maintenance and Disposal

Policy – x
Regulation –
Exhibit –

Adopted – 7/16/1998
Revised – 9/19/2002

District records shall be developed, maintained and disposed of in accordance with law and California Department of Education regulations.

The Superintendent or designee shall establish regulations that define records which are permanent, optional and disposable and specify how each type of record is to be maintained or destroyed. Any microfilm or electronic copies of original records shall be permanently retained.

The Superintendent or designee shall ensure the confidentiality of records as required by law and shall establish regulations to safeguard data against damage or loss.

District public records shall not include the actual addresses of students, parents/ guardians or employees when a substitute address is designated by the Secretary of State for victims of domestic violence or stalking. (Government Code 6207)

Legal Reference:
EDUCATION CODE
35145 Public meetings
35163 Official actions, minutes and journal
35250-35255 Records and reports
44031 Personnel file contents and inspection
49065 Reasonable charge for transcripts
GOVERNMENT CODE
6205-6211 Confidentiality of addresses for victims of domestic violence
6252-6265 Inspection of public records
12946 Retention of employment applications and records for two years
CODE OF REGULATIONS, TITLE 5
432 Varieties of pupil records
16020-16022 Records-general provisions
16023-16027 Retention of records
Management Resources:
SECRETARY OF STATE
Letter re: California Confidential Address Program Implementation (SB 489), August 27, 1999
WEB SITE
California Secretary of State: http://www.ss.ca.gov

This entry was posted in Policy. Bookmark the permalink.