3512 – Business – Non-Instructional Operation – Equipment

Policy –
Regulation – x
Exhibit –

Adopted – 11/3/1994
Revised – 5/27/1999
Employees and/or students shall use district equipment only for school-related tasks. The Superintendent or designee shall ensure that all employees understand that personal use of district equipment is prohibited and that a violation may be cause for disciplinary action.

The Principal of each school is responsible for the use and maintenance of school equipment.

When school equipment is not being used by students or employees, school-connected organizations may be granted reasonable use of the equipment for school-related matters.

The Superintendent or designee shall approve the removal of district-owned equipment from the school site. When any equipment is taken off-site, the borrower is responsible for its safe return and shall be fully liable for any loss or damage.

Transfer of Equipment to a New Site

Employees transferred to another school shall take with them only those personal items that have been purchased with their own funds. Items paid for by the district, school-connected organizations or grants shall remain at the initial location unless the principals of both schools make special arrangements that serve the best interests of the districtwide instructional program.

Equipment and materials unique to a special program being moved to the another site may be moved to the new location upon the approval of both principals.

Equipment Acquired by Federal Funds

Equipment purchased for use in a federal program shall be used in that program as long as needed, whether or not the program continues to be supported by federal funds. When no longer needed for the original program, the equipment may be used in other activities currently or previously supported by a federal agency. (34 CFR 80.32)

All equipment purchased with Consolidated Application funds shall be labeled with the name of the project, identification number and name of the district. (Code of Regulations, Title 5, Section 3946)

Each principal or designee shall ensure that the following management provisions are established and maintained for equipment acquired in whole or in part with federal funds until such property is disposed: (34 CFR 80.32)

1. A control system shall be developed to ensure adequate safeguards to prevent loss, damage or theft of the property. Any loss, damage or theft shall be investigated.

2. Adequate maintenance procedures shall be developed to keep the property in good condition.

If equipment is used for a purpose other than that for which it was originally purchased, the inventory shall include a dated statement justifying its current use.

Off-site Use of Equipment for School-related Tasks by Staff

Off-site use of school equipment by staff is not encouraged. However, in the event it is necessary for staff to use equipment off-site, the staff member must make a request in writing to the Principal. If recommended for approval, the request will be forwarded to the Superintendent or his designee for action. The staff member is responsible for the safe return of the equipment and is liable for loss or damage.

Use of School Equipment by School-Connected Organizations

School equipment may be used by school-connected or community organizations when not needed for school usewith approval of the Superintendent or his designee. School use has first priority.

A written request must be made by an officer of the organization and presented to the Principal at least ten days prior to the planned use. The principal shall forward the request to the Superintendent or his designee for action.

The requesting officer is responsible for the safe return of the equipment and is liable for damage or loss of the equipment.

EC 35160, 35168; CODE OF REGS, TITLE 5 3946, 4424, 16023; US CODE, TITLE 20 6322, CODE OF FED REGUS, TITLE 34 80.1-80.52.
CSBA Date – 6/98

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